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This page contains information for library and archival professionals interested in the workflows, practices, and standards developed for the CCC project.
Collaboration
Intellectual Property Strategy
Digital Access
Digitization
Metadata
Materials transfer
Evaluation
The CCC project is the first attempt by a library consortium to conduct a collaborative manuscripts digitization project on this scale. For this reason, archival professionals will be interested in the development of interinstitutional practices and collaborative workflows. Please visit the collaboration page to read about these topics.
Intellectual Property Strategy
TRLN's intellectual property strategy
In February 2011, the Triangle Research Libraries Network released a public report titled "The Triangle Research Libraries Network's Intellectual Property Rights Strategy for Digitization of Modern Manuscript Collections and Archival Records Groups." This report, coauthored by Laura Clark Brown, Judy Ruttenberg, and Kevin L. Smith, J.D., outlines a strategy to address copyright concerns in the large-scale digitization of modern archival records. The strategy emphasizes well-reasoned risk management and the strength of a fair use argument.
The full text of the report can be read here, or a PDF copy of the report may be downloaded here.
Publicity & endorsements
Since the TRLN IP strategy was released in in early 2011, this strategic document has been publicized or endorsed by several organizations and publications, listed below.
Intellectual property statement
In partial fulfillment of the Triangle Research Libraries Network's intellectual property rights strategy for digitization of modern manuscript collections, the TRLN member libraries developed an intellectual property statement for digitized manuscript content. The statement provides general information about copyright and directs researchers who are seeking permission to reuse material and individuals who are asserting copyright in digitized content and requesting its take down. Read more about the intellectual property statement here.
"Good Neighbor Request" to newspaper publishers
In fall 2011, the Steering Committee drafted a "Good Neighbor Request" letter to publishers of newspapers across North Carolina, whose content is likely represented in the form of clippings throughout the collection materials. In keeping with the project's intellectual property strategy, the principal investigator sent the letters to several dozen publishers, in order to provide them with information about the project, give them the opportunity to raise concerns or ask questions, and garner their support.
Several responses -- all positive -- were received. Those who responded include the Fayetteville Observer, the Greensboro News & Record, and the Raleigh News & Observer. As no newspaper publishers voiced objections, the project proceeded in putting digital images from collections that include newspaper clippings live on the web.
Download the "Good Neighbor Request" letter here.
Digital content will be linked directly from finding aids at the container level (i.e., folder level) and available in each university library's online catalog, as well as in Search TRLN. Read more about our finding aid to digital content linking methods here. Search TRLN has robust indexing capabilities and offers faceted browsing and advanced search options for the holdings of all four university libraries. Digital objects created through this project will be freely accessible online and downloadable.
Digitization
Digitization workflows
Digital production for the CCC project will occur at Duke, NCSU, and UNC Chapel Hill, which have large-scale production capacity and specialized equipment for different material types. Each of these production centers will digitize special formats for all four university libraries. Duke will digitize still images (as well as their own manuscript material), NCSU will digitize oversize materials, and UNC Chapel Hill will digitize audio recordings and non-oversized manuscript materials.
In year one, practices and standards for digitization are in development. The production goal for year one is 100,000 digital objects; in year two, the goal is 150,000 objects (which will include audio recordings); and in year three, the goal is 150,000 objects (which will include oversize manuscripts and more audio recordings). Throughout each project year, digitization milestones will serve as opportunities for assessing production goals and for refining workflows.
In the first few months of the grant, the Production and Materials Management working group defined shared quality control standards, as well as a method for transfering scanning specifications for each institution to digital production centers.
Digitization milestone progress report
The table below provides information on progress to date towards both quarterly and overall project production milestones. The table is updated each quarter.
To view or download quarterly grant reports to the State Library of North Carolina, please see Reports on the homepage. To see live production updates on specific collections, please see Digitization Progress.
The practices and standards (for interinstitutional transfer of physical collection materials and digital files) developed by the project's Shipping & Receiving Working Group are described on the Materials Transfer page.
Please see the Materials Transfer page for more information.
In year one, the Evaluation Working Group in cooperation with the Steering Committee will define the CCC project’s quantitative assessment needs. The Group will then establish practices, standards, and templates for collecting and reporting production output, presentation data, and use statistics and will monitor the CCC project’s progress.
Beginning in year two, the Group will add members with expertise in qualitative assessment, draft a comprehensive plan and timeline for use studies of the Search TRLN interface, and collaborate with faculty and students from NCCU’s library science and public history departments to develop scripts for user studies in order to assess the CCC project's impact on target audience.
Please visit the evaluation page to view details on evaluative efforts.
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